In the traditional company secretarial workflow, generating Certified True Copies (CTCs) of documents is a repetitive, manual task that takes up more time than it should. From printing documents and stamping them, to manually signing and archiving each copy—it’s a time-consuming process prone to delays and human error.
ACE Software is changing that. Our Certified True Copy feature allows company secretaries to generate CTC documents instantly, with just a few clicks. It’s the first-of-its-kind in Malaysia’s COSEC software ecosystem, designed to save you time, reduce paperwork, and increase compliance accuracy.
Let’s explore how this game-changing feature works and why it’s a must-have for modern company secretaries.
What is the Certified True Copy (CTC) Feature in ACE?
For Malaysian company secretaries, generating Certified True Copies (CTCs) of documents is a routine yet time-consuming task. From printing and stamping to manual signing and physical filing, the traditional process drains valuable time and leaves room for human error. In an industry where accuracy, speed, and compliance are critical, there’s no room for inefficiency.
That’s why ACE Software is introducing a smarter way forward. Our Certified True Copy generation feature empowers company secretaries to produce professionally formatted, digitally certified documents instantly—without printing a single page. This game-changing tool is the first of its kind in the Malaysian COSEC software space and is built to help you work faster, reduce manual steps, and stay compliant with confidence.
Key Benefits for Company Secretaries
- Speed & Efficiency: What used to take 10–15 minutes per document can now be done in seconds. Simply select the document and generate the certified version instantly—no printing, stamping, or manual signing required.
- Compliance & Accuracy: Each CTC includes system-generated authentication, such as the certifying firm, user identity, and a timestamp. This improves audit trails and ensures compliance with standard practices.
- Consistent Professional Output: No more messy stamps or inconsistent formatting. Every CTC is produced with a clean, professional layout that matches regulatory expectations.
- Centralized Record-Keeping: Certified copies are automatically stored in the client’s document library within ACE, making it easy to access them again without re-processing.
- Reduced Paperwork: By going digital, your team saves time and cost on printing, ink, and physical storage—making your practice more environmentally friendly.
Why ACE Leads the Way in COSEC Innovation
At ACE Software, we are committed to modernizing the Malaysian company secretarial industry. Our CTC feature is not just an upgrade—it’s a fundamental shift in how certification is handled in a digital-first era.
We’re proud to be the first company secretary software in Malaysia offering this functionality.
Our mission is clear: to give company secretaries the tools to work faster, smarter, and more securely.
How It Works – A Simple 3-Step Process
1.
Locate the Document
In the client’s profile within ACE, choose the document you want to certify (e.g., Board Resolution, Share Certificate, or Minutes).
2.
Generate the CTC
Click the Generate Certified True Copy button. The system will apply the CTC label with your firm’s details, timestamp, and certifier’s name.
3.
Download or Share
The certified copy is now available in the system. You can choose to download it instantly or keep it securely stored in the client’s digital folder for future use.
It’s that simple.
Ready to Transform Your CTC Process?
It’s time to eliminate unnecessary manual steps from your certification workflow. With ACE Software’s Certified True Copy feature, you can simplify document processing, improve compliance, and get more done in less time.
Digital transformation isn’t the future—it’s happening now. ACE Software’s CTC feature is just one example of how we’re empowering company secretaries with smarter tools to manage their day-to-day work with confidence and ease.
Stay ahead of the curve. Embrace faster, compliant, and secure document certification with ACE Software today.